To apply for this position, please email your details and CV to: recruitment@wmeboom.com
Location: WMEboom, London, United Kingdom
1) Qualifications
Graduate or equivalent. 2-3 admin experience with knowledge of MS Office applications including MS Word / MS Excel / MS Outlook
2) Business Development
Build relationships with Directors/Associate Directors and other colleagues.
3) Company Role
- Carry out roles and responsibilities in accordance with company procedures and to help create an easier working environment.
- Typing and formatting letters, reports, specifications, emails, faxes (also distribute incoming faxing to the relevant people), memos and answering correspondence.
- Binding of reports or specifications.
- General Team photocopying, scanning and laminating.
- Answering all phones and message taking, also trying to resolve any problems/queries efficiently.
- Organising outgoing post and booking couriers, phoning up the courier company, fill in a purchase order form with the relevant information and approval.
- Travel Arrangements, organising flights, drivers and accommodation.
- Co-ordinate diaries and calendars for Directors, Associate Directors, Associates and other team members.
- Working with global WME office
- Arrange refreshments for internal meetings.
- Prepare minutes of meetings for internal team/project meetings.
- Coordinating with HR team on various tasks such as: holidays, sickness, new joiners / induction
- Coordinating with Finance team
- Organisation of filing cabinets/keep files in order.
- Enter new contacts/suppliers into the team database, update current contacts when necessary.
- Fire Wardens and first aiders, keep an up to date list of all members of your team, knowing at all times where they are in case of a fire or emergencies.
- Regular update of team library.
- Ownership of information sources sections of the company intranet.
- Acquire and control circulation of journals and magazines.
- Time keeping: check late arrival of staff, keep up-to date record of who is out for meetings and when they will return, ensuring people are using the timesheet app.
- Up-date team CV’s.
- Any other ad-hoc duties as when required.
4) Competencies
- Problem Solving
- Team Working
- Building Relationships
- Developing Self & Others
- Persuading and Influencing
- Communicating and Presenting
- Delivering Results
- Improving Performance
To apply for this position, please email your details and CV to: recruitment@wmeboom.com
